If you’re not thinking about linen usage every day — we get it. But at MyLinenService.com, we work with providers who do. And when it comes to making sure you’re ordering the right amount of linen — not too much, not too little — a little knowledge goes a long way. This is especially true when you need to calculate your weekly linen needs to maintain a consistent supply while avoiding overspending.
That’s why we’re sharing this helpful breakdown from Balfurd Linen, one of our trusted service partners. With more than 90 years in the industry, they’ve perfected the art of calculating weekly linen needs for restaurants and hospitality businesses of all sizes.
Whether you’re just getting started or reevaluating your inventory, here’s how to estimate your linen needs like a pro:
👨🍳 Aprons
Formula: # of Kitchen Shifts per Week = # of Aprons Needed
Running 50 shifts each week? You’ll need 50 aprons to cover all your staff and shifts.
🍽 Napkins
Formula: Average Weekly Guests × 1.05 = Weekly Napkin Need
Add a 5% buffer to your guest count to avoid shortages and unexpected fees, especially during busy seasons or special events. This helps when you calculate your weekly linen needs accurately.
🕯 Table Linens
Formula: Average Weekly Table Turns × 1.05 = Weekly Table Linen Need
Track your table turnover and plan ahead for holidays or special events. This formula gives you a solid baseline for your tablecloths and other table linens.
🔥 Kitchen Towels
Formula: # of Cook Shifts per Week × 4 = Weekly Kitchen Towels
Each cook typically uses 3–4 towels per shift. This calculation ensures your kitchen staff always has what they need for a clean, efficient workspace.
🍸 Bar Towels
Formula: # of Bartender Shifts per Week × 6 = Weekly Bar Towels
Bartenders use more towels for glassware, spills, and wiping tables. This formula provides a practical estimate to keep your bar area clean and well-stocked.
💡 Why These Calculations Matter
- ✅ You reduce waste and avoid over-ordering, saving money.
- ✅ You eliminate stress from last-minute shortages and emergency deliveries.
- ✅ You keep your operations running smoothly with a consistent supply.
